Dicta-Notes

Getting Started

Your AI-powered meeting companion for transcription, speakers, translation, and exports.

Welcome to Dicta-Notes

Your AI-powered meeting transcription and document workflow

Dicta-Notes helps you capture meetings, automatically differentiate speakers, translate to 130+ languages, and export professional results. Transcription is processed on saved sessions with Google Gemini 3.7 Flash for high accuracy and long-form speaker diarization.

Key Features

  • Universal transcription (on save) — Process with Google Gemini 3.7 Flash and produce long-form diarized transcripts
  • Real-time on-screen words — Live captions in Chrome or Edge; pick the speech language before recording. The Windows app skips this layer.
  • Translation — View or export in 130+ languages
  • Session management — Organize, filter, and revisit your meetings
  • Exports — PDF, Word (.docx), Text, Markdown, CSV
  • Organisation Workspaces — Personal, Union Local (member-private), or Corporate (admin audit) accounts
  • Document Analysis — Upload PDF/Word/TXT or scan up to 10 pages with your camera; also Analyze transcript on a saved session

Quick Start

Get to your first transcript fast

  1. Optionally set your User Type in Settings → Profile (see below)
  2. Open More → Record Meeting, choose Microphone or System Audio, set the speech language, then click Start Dual Recording
  3. Click Stop when finished — the session is saved automatically
  4. Open the saved session and click Click here to transcribe this Audio to process with Google Gemini 3.7 Flash
  5. Optionally translate, then export as PDF, Word, Text, Markdown, or CSV

Important: User Type Settings

Choose the right classification before starting

Your User Type determines how Dicta-Notes handles data processing, compliance, and professional responsibilities.

Standard User (Personal Notes)

  • Personal notes and reminders
  • Internal team meetings
  • Education or personal productivity
  • Non-client-facing conversations

Freelancer / Note‑taker (Professional Services)

  • Legal/court reporting
  • Professional note‑taking for clients
  • Medical/healthcare documentation
  • Billable transcription services

Why this matters

  • Compliance and data handling
  • Retention and quality standards
  • Feature access optimized for your role

How to set your User Type

  1. Open Settings (user menu, top‑right)
  2. Go to the Profile tab
  3. Select your User Type — it saves immediately
  4. Applies to future sessions you create (Freelancer adds Client fields on Record Meeting)

Collaboration & Online Meetings

Work with your team and capture virtual meetings

Organisation Workspaces

  • Create a Personal, Union Local, or Corporate workspace at signup
  • Invite team members by email — they join via a secure 7-day link
  • Union Local: every member's sessions are private, even from admins
  • Corporate: admins can view and audit all team sessions
  • Manage members and pending invitations from the Organisation page (/org)

Online Meeting Integration

  • Capture audio from Zoom, Teams, Google Meet via your browser
  • Use System/Tab Audio and enable “Share audio” when prompted
  • See the Video Meetings Guide for platform‑specific tips

Language Preferences

Personalized translation experience

  • Set your preferred interface language in Settings → Language, or with Translate in the header (the app often starts in English)
  • For live captions, pick Speech recognition language on Record Meeting (Chrome/Edge)
  • After you save, Gemini auto-detects the spoken language per segment — you do not preselect that for the transcript
  • Translate finished transcripts on the session Transcript tab, then export