Dicta-Notes

Video Meetings Guide

What Works with Dicta-Notes

Transcribe your online meetings directly in the browser

  • Compatible with Zoom, Microsoft Teams, Google Meet, Webex, and most web-based platforms
  • No installs required — capture audio using your browser
  • Google Gemini 3.7 Flash transcription with diarized speaker sections
  • Translation in any language
  • Export to PDF, Word, Text, Markdown, or CSV

On Windows? Skip the setup entirely

The Dicta-Notes desktop app records meetings with one click

No share dialogs, no "share audio" checkboxes — the desktop app captures the meeting and your own voice automatically, whether the meeting runs in a browser or in the Teams/Zoom desktop app.

Capture Meeting Audio (System Audio)

Best method for Zoom/Teams/Meet running in your browser

  1. Open More → Record Meeting
  2. Set Audio Source to System Audio (keep Include my voice on so your side of the conversation is recorded too)
  3. Click Start Dual Recording. In the share dialog, choose your meeting browser tab, or — if the meeting runs in a desktop app like Teams or Zoom — choose Entire Screen
  4. Check the "Share tab audio" / "Also share system audio" box — without it no sound is captured

Important: selecting an application window does not provide audio — pick a browser tab or Entire Screen.

Chrome / Edge

  • Choose the specific tab with your meeting
  • Ensure "Share tab audio" is enabled
  • For desktop apps, choose "Share entire screen" and enable system audio

Safari / Firefox

  • System audio support varies by version
  • If "share audio" isn't available, use Microphone mode
  • Test with a short meeting to confirm audio capture

Tip: You can always switch back to Microphone mode if your browser/device doesn't offer system audio sharing.

Start Your Online Meeting

Dual-layer experience: instant on-screen words + AI-quality transcription when saved

  1. Click Start Dual Recording when your meeting begins
  2. Watch live words appear in Chrome or Edge (browser captions, not the final transcript). Pick the speech language first. The Windows app skips live captions.
  3. When finished, click Stop — the session is saved automatically
  4. Open the saved session and click Click here to transcribe this Audio to run Google Gemini 3.7 Flash

The saved session provides diarized speaker sections, language detection, translation in any language, and multiple export options.

Platform Tips

Optimize capture for popular meeting tools

Zoom

  • Join Zoom in your browser if possible
  • Select the Zoom tab and enable "Share tab audio"
  • If using desktop app, share entire screen with system audio

Microsoft Teams

  • Use Chrome or Edge on Windows
  • Teams desktop app: choose Entire Screen and tick "Also share system audio" — do not pick the Teams window (windows have no audio)
  • Teams in the browser: choose the Teams tab and tick "Share tab audio"
  • Confirm the system volume isn't muted

Google Meet

  • Choose the Meet tab and enable "Share tab audio"
  • Keep the tab unmuted in your browser
  • Use a headset to prevent feedback

Best Practices

Simple tips for clearer audio and better transcripts

  • Don't mute the meeting tab when using System Audio
  • Set system volume to a comfortable, consistent level
  • Close noisy tabs and apps to reduce background sounds
  • For in-room meetings, Microphone mode near speakers works well

Troubleshooting

Common fixes if audio isn't captured

  • No "Share audio" option? Switch to Microphone mode
  • Mac users: enable browser Screen Recording permission in System Settings
  • Seeing "track ended"? Stop and start sharing the tab/window again
  • Echo/feedback? Use a headset. Keep Include my voice on for meetings — that is how your side is captured with System Audio

Privacy & Security

Professional defaults, clear control

  • Your browser asks for permission before any capture starts
  • Sessions are saved when you click Stop; you control when to transcribe and what to export
  • Data is stored securely with Firebase when saved